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Affordable & Transparent: Registration starting at ₹999 + Govt Fee with no hidden charges.
Private limited company registration in India provides limited liability, legal independence, and access to tax benefits. Governed by the Companies Act, 2013, it requires a DSC, DIN, and documents like ID and address proof. The SPICe+ form enables combined application for name approval, incorporation, PAN, TAN, and GST. Once approved by the RoC, you receive a Certificate of Incorporation, allowing the company to operate legally, own assets, and sign contracts. Compliance tasks like annual returns and financial reporting are mandatory post-registration.
Taxmaan streamlines the entire process by providing comprehensive end-to-end support for private limited company registration, legal documentation, and regulatory compliance. Our expert team ensures every step is handled efficiently and accurately, while maintaining complete transparency in pricing with no hidden costs..
What Is a Private Limited Company?
A private limited company (Pvt Ltd) is a separate legal entity registered under the Companies Act, 2013, offering limited liability protection to its members. It restricts share transfers, requires a registered office address, and is ideal for startups and SMEs seeking credibility, funding, and control.
Companies Act, 2013
As per Section 2(68) of the Companies Act, 2013, a private limited company means a company having a minimum paid-up share capital as may be prescribed, and which by its articles of association:
(a) Restricts the right to transfer its shares;
(b) Limits the number of its members to 200 (excluding present and former employees); and
(c) Prohibits any invitation to the public to subscribe for any securities of the company.
Types of Private Limited Company
Choosing the right type of private limited company is essential for legal protection, financial planning, and operational flexibility. In India, private companies are categorized based on member liability and capital structure. Below are the three key types:
Company limited by Shares
A company limited by shares is the most widely used structure. Here, the liability of shareholders is limited to the unpaid amount on their subscribed shares. This model protects personal assets and supports ownership through equity. It is ideal for businesses that plan to raise capital from private investors or co-founders without risking personal finances.
Company limited by Guarantee
Companies limited by guarantee do not have share capital. Instead, members pledge to pay a specific amount in case of liquidation. This structure is suitable for non-profits, foundations, and social enterprises that need legal recognition without focusing on profit distribution. Members’ liability is limited to their guarantee amount.
Unlimited Companies
In an unlimited company, there is no limit to the liability of its members. If the company faces financial losses or debts, members are personally responsible for covering them. This structure is rarely used but can be suitable for closely held entities where members are comfortable with full liability and want maximum control.
Minimum Requirements for Pvt Ltd Company Registration
For private limited company registration in India, certain legal and procedural requirements must be fulfilled under the Companies Act, 2013. Meeting these minimum conditions ensures a valid incorporation and smooth operation post-registration.
Minimum Two Directors
A private limited company must have at least two directors. At least one director must be a resident of India, meaning they have stayed in the country for a minimum of 182 days during the financial year.
Minimum Two Shareholders
The company must have a minimum of two shareholders. Directors and shareholders can be the same individuals, and both individuals and corporate entities are eligible to be shareholders.
Registered Office Address
A valid Indian address must be provided as the company’s registered office. Proof of address and a NOC (No Objection Certificate) from the property owner are required.
Digital Signature Certificate (DSC)
All proposed directors must have a valid Digital Signature Certificate to digitally sign incorporation documents.
Director Identification Number (DIN)
Each director must obtain a DIN, which serves as a unique identification number issued by the Ministry of Corporate Affairs.
Company Name
A unique name must be chosen for the company, which is not identical or similar to existing companies or trademarks.
Meeting these requirements is essential before filing the SPICe+ form for incorporation.
Meeting these requirements is essential before filing the SPICe+ form to register private limited company.
How to Register a Private Limited Company
Here’s how to register a private limited company under the Companies Act, 2013, regulated by the Ministry of Corporate Affairs (MCA):
Step 1: Obtain Digital Signature Certificate (DSC)
All proposed directors must obtain a valid Digital Signature Certificate (DSC) for signing electronic documents.
Step 2: Apply for Director Identification Number (DIN)
Each director needs a Director Identification Number (DIN) during the private limited company registration process.
Step 3: Name Approval through SPICe+ Part A
Choose a unique company name and submit it via SPICe+ Part A for approval by the corporate affairs MCA.
Step 4: Prepare Incorporation Documents
Gather identity proof, address proof, and registered office address proof (like a rent agreement or utility bill).
Step 5: Filing SPICe+ Part B, AGILE-PRO, eMOA, eAOA
Complete company incorporation by filing SPICe+ Part B and linked forms with details like authorized capital, company’s objectives, and internal rules.
Step 6: PAN, TAN & GST Application
Included in the online company registration, obtain PAN, TAN, and optionally apply for GST registration.
Step 7: Verification by RoC and Certificate of Incorporation
Upon approval, the Registrar of Companies (RoC) issues the Certificate of Incorporation, assigning a Corporate Identification Number (CIN).
Step 8: Post Registration Compliance
Open a bank account, issue shares, maintain financial statements, and ensure ongoing legal compliance.
This structured private limited company registration ensures limited liability, separate legal entity status, and ease in securing funding from financial institutions. Please note: The registration process for a Private Limited Company typically takes 7 to 10 days.
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Documents Required for Pvt Ltd Company Registration
The documents required for Private Limited Company registration in India serve to validate the identity, address, and authority of the directors and shareholders, as mandated by the Ministry of Corporate Affairs (MCA) under the Companies Act.
For Indian Nationals
- Identity Proof: PAN Card (mandatory), Passport, Aadhar Card, Voter ID, or Driver’s License
- Address Proof: Recent Utility Bills or Bank Statements (not older than 2 months)
For Foreign Nationals
- Identity Proof: Passport (mandatory)
- Address Proof: Driver’s License, Bank Statement, or Residence Card
For Corporate Shareholders
- Board Resolution: Signed resolution authorizing investment in the new company
- Incorporation Certificate: Legal proof of registration of the investing company
Registered Office Proof
- Utility Bill: Recent Electricity Bill or Property Tax Receipt (within 30 days)
- Rent Agreement or NOC: Rental Agreement and No Objection Certificate from the property owner
- Memorandum of Association (MoA): Defines the company’s business objectives
- Articles of Association (AoA): Lays out internal governance rules
- Declaration and Consent Forms: Includes Form INC-9 and DIR-2, confirming compliance and director consent
- Digital Signature Certificate (DSC): Required for all proposed directors for online filing
- Director Identification Number (DIN): Mandatory unique number for each director
Common for All
- Photographs: Passport-size photos of all directors and shareholders
Time Required to Register a Private Limited Company
Registering a private limited company in India typically takes 10 to 15 working days, depending on factors like name availability, documentation accuracy, and MCA processing speed. Here’s a quick breakdown of the process for pvt ltd registration:
- Name Approval (3–4 days): Reserve your company name through the MCA portal.
- Director Identification Number (DIN) (3 days): Obtain DIN for all proposed directors.
- Digital Signature Certificate (DSC) (2 days): Secure a DSC for each director for digital filings.
- MOA & AOA Drafting (2–3 days): Prepare the Memorandum and Articles of Association.
- Filing Incorporation Documents (5–7 days): Submit SPICe+ forms and required documents to the MCA.
- Certificate of Incorporation (2–3 days): Upon approval, the RoC issues your incorporation certificate.
Each step is crucial, and delays can occur due to incomplete documents or government backlogs.
Pvt Ltd Company Registration Govt Fees
Government fees for Private Limited Company registration vary from state to state and are primarily based on the company’s authorised capital. Additional charges may apply depending on stamp duty, filing fees, and digital signature requirements as per the jurisdiction. The final cost may differ depending on state-specific regulations and updates issued by the Ministry of Corporate Affairs (MCA).
Benefits of a Private Limited Company In India
A Private Limited Company (Pvt Ltd) offers a range of advantages that make it a popular choice for entrepreneurs and startups:
Limited Liability
Shareholders are only liable to the extent of their shareholding—personal assets are protected.
Separate Legal Entity
The company has its own legal identity. It can own property, enter contracts, and face legal proceedings independently.
Easier Access to Capital
Pvt Ltd companies can raise funds through equity, loans, or venture capital, attracting investors more easily.
Tax Benefits
Eligible for lower corporate tax rates and deductions on business expenses like salaries, rent, and utilities.
Professional Image
Registration adds credibility, helping in building trust with clients, partners, and investors.
Perpetual Existence
The company remains unaffected by changes in ownership or management ensuring business continuity.
Easy Share Transfer
Shares can be transferred with shareholder approval, offering flexibility in ownership without disrupting operations.
Difference Between Private Limited Company and Other Business Structures
A private limited company stands out among various business structures in India due to its separate legal entity status, limited liability protection, and formal company registration process under the Companies Act, 2013, regulated by the Ministry of Corporate Affairs (MCA).
| Criteria | Private Limited Company | One Person Company (OPC) | Limited Liability Partnership (LLP) | Sole Proprietorship |
|---|---|---|---|---|
| Legal Status | Separate legal entity | Separate legal entity | Separate legal entity | Not a separate legal entity |
| Liability | Limited to shareholding | Limited | Limited | Unlimited liability |
| Number of Members | 2–200 members | 1 person only | Minimum 2 partners | 1 owner |
| Compliance Requirements | High (ROC filings, financial statements, DIN, DSC) | Moderate | Moderate | Minimal |
| Tax Benefits | Eligible for deductions and incentives | Similar to Pvt Ltd | Some benefits applicable | Taxed as personal income |
| Funding Scope | Easy to raise from financial institutions and investors | Limited | Difficult | Not preferred by investors |
| Company Incorporation | Through SPICe+ with DSC, DIN, registered office address proof | Similar process | Different process under LLP Act | No registration required |
| Registration Authority | Registrar of Companies (RoC) | RoC | RoC | No formal authority |
| Compliance Cost | Moderate to High (professional fees, government fees) | Moderate | Moderate | Low |
This table helps entrepreneurs compare and choose the right business entity during company registration in India based on goals, compliance requirements, and liability protection.
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Mandatory MCA Compliance for Private Limited Companies
Private Limited Companies in India are required to follow a set of compliance obligations laid out by the Ministry of Corporate Affairs (MCA). These compliances ensure transparency, legal standing, and smooth operation of the company. Below are the following mandatory Post-registration compliance requirements for private companies:
| Aspect | Compliance Requirement | Frequency | Why It’s Important |
|---|---|---|---|
| Annual Return Filing | File Form MGT-7 with details of shareholders, company name, and directors | Annually (within 60 days of AGM) | Updates MCA records and ensures transparency of the private limited company’s structure |
| Financial Statements | File Form AOC-4 for balance sheet, P&L, and audit report | Annually (within 30 days of AGM) | Discloses paid up capital, financial status, and helps retain the company registration certificate |
| Board Meetings | Conduct minimum 4 meetings per year with < 120 days gap | Quarterly | Maintains governance and supports decisions like raising funds and strategic planning |
| Annual General Meeting | Review financials and appoint auditors | Annually (by September 30) | Legally required for all registered companies |
| Director KYC | File Form DIR-3 KYC to verify director identification number (DIN) | Annually | Maintains correct records with corporate affairs MCA |
| Income Tax Filing | File Form ITR-6 | Annually | Ensures income tax compliance for company in India |
| Statutory Audit | Get accounts audited by a Chartered Accountant | Annually | Verifies financial health and improves creditworthiness with financial institutions |
| TDS Filing | File quarterly returns for TDS | Quarterly | Complies with tax rules; avoids penalties |
| Compliance Certificate | Obtain from Company Secretary (if applicable) | Annually | Required for companies with paid-up capital > ₹10 crore or turnover > ₹50 crore |
| Commencement of Business | File Form INC-20A after incorporation | Within 180 days of incorporation | Validates business operations; mandatory after company incorporation |
| DIN Update | Maintain updated DINs for all proposed directors | Ongoing | Needed for all changes involving foreign nationals or resident directors |
| GST Registration | Apply if applicable – GST is mandatory for certain companies | One-time Post Incorporation | Enables compliant financial transactions and tax invoicing |
Start your company journey by checking name availability now.
Choosing the right company name is the first big step in building a standout brand. But it’s not just about creativity. Your company name must be legally available and compliant with MCA guidelines. Use our free search tool to instantly check if your desired name is up for grabs.
Need help finalising the perfect name or ensuring it meets legal requirements? Try our Company Name Search service for expert support, faster approvals, and end-to-end guidance.
Why Taxmaan for Private Limited Company Registration?
Registering a Private Limited Company is a significant step toward building your business in India.
1.End-to-End Incorporation Support
From SPICe+ form filing to MCA approval, Taxmaan handles the complete registration process, ensuring fast-track and hassle-free incorporation.
2.Company Name & Address Proof Assistance
We help you select a unique, MCA-compliant name and guide you through preparing valid address proof like a rent agreement or utility bill.
3.Transition from Person Company to Pvt Ltd
If you’re operating as a one-person company, we help you scale by transitioning to a private limited structure – ideal for growth and investor readiness.
4.Bank Account Setup & Capital Advisory
Post-registration, we assist with business bank account setup and advise on minimum paid-up and authorised capital based on your needs
5.Digital Certificate of Incorporation + Foreign Support
Receive your official Certificate of Incorporation digitally, along with PAN and TAN. We also assist foreign nationals with all compliance and document needs.
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